Planning & Specification

• Review furniture plans, power/data plans, electrical engineering plans and architect's specifications and clarify all open issues and resolve all discrepancies
  
• Assist in product selections, applications and standards development
  
• Distribute and review systems electrical and telecommunications technical information to architect, client and general contractor
  
• Create furniture budgets
  
• Create and issue systems furniture cluster drawings and bills of material
  
• Verify quantities from the plans provided by the architect
  
• Issue complete freestanding furniture quotations based on architect's specifications
  
• Calculate yardage/square footage requirements and reserve fabrics/leathers
  
• Obtain and distribute fabric and veneer samples for approval as required
  

Scheduling

• Prepare milestone schedules, production/shipment schedules and delivery and installation time lines and distribute to project team on a continuous basis
  
• Coordinate furniture milestone schedule with general construction schedule
  
• Notify client and architect of all order entry deadlines needed to meet project schedule
  
• Obtain manufacturers' change order policies and revision cut-off schedule and distribute same to client and architect
  
• Coordinate factory lead-time commitments, order entry, production and shipping schedules
  
• Coordinate all incoming freight to warehouse, deliveries to site and installation
  

Pre-Installation Planning

• Prepare final installation documents/drawings developed from the plan(s)
  
• Conduct off-load survey for dock, elevator and doorway height/width clearances and determine path for deliveries
  
• Determine staging areas
  
• Establish delivery and installation schedule in coordination with construction schedule
  
• Schedule delivery dates with warehouse, general contractor and building management and reserve freight elevators and dock
  

Project Management Services

• Identify SYSTEMA Project Management and Technical Services team
  
• Establish date/time for weekly internal SYSTEMA team meeting based on client/construction meeting schedule
  
• Coordinate with warehouse to confirm date, time and quantity of all incoming trailers
  
• Review SYSTEMA warehouse receipt reports noting quantities received by line item, shortages, back orders and condition
  
• Coordinate all arrangements with building management and/or general contractor to reserve loading dock and freight elevators
  
• Inspect and survey the building's off-load area, loading dock, freight elevators and entrance to the floor. Inform warehouse of any height/width restrictions or problematic delivery conditions
  
• Attend weekly construction and client meetings and any meetings that specifically address furniture issues
  
• Coordinate and attend walk-through of layout with general contractor, architect and electrical/teledata sub-contractors and record approved results onto furniture plan
  
• Coordinate furniture delivery staging areas with general contractor
  

Delivery Services

• Regular time weekday delivery of all products using appropriate labor (overtime weekday/Saturday or overtime Sunday/Holiday delivery available at additional charge)
  
• Coordinate deliveries to be made by product category in accordance with a standard installation sequence, i.e., panels, connectors, top cap/raceway and electrical first, followed by overheads, peds, surfaces, accessories, etc.
  
• Supervise all deliveries and confirm counts and condition of product at time of deliveries with client
  
• Provide and install all necessary tagging for furniture deliveries
  
• Identify type and location of site protection required for furniture deliveries with general contractor or agent responsible to provide, deliver, install and maintain site protection
  
• Attend pre-protection walk-through with general contractor and document any damages to site.
  

Installation Services

• Regular time installation using appropriate labor in accordance with SYSTEMA drawings and schedule
  (overtime weekday/Saturday or overtime Sunday/Holiday installation available at additional charge)
  
• Provide verification of furniture layout to confirm architect's desired alignments and hold-to dimensions relative to aisle clearances, electrical/telecommunications infeed locations, etc. Panel layout to be snapped in chalk and all panel intersections and end connectors as well as the panel intended to hold the power/teledata infeed to be spray painted
  
• Verify all wall mounted electrical and telecommunications outlet locations in private offices as well as critical dimensions from wall-to-wall or column-to-wall within private offices
  
• Provide full-time installation supervision
  
• Perform complete wipe-down of all product
  
• Inspect the installation during a final walk-through with architect and client
  
• Resolve all punch-list items